Vault89 Privacy Policy & Disclaimer

Last Updated: December 2025

Vault89 is committed to protecting the privacy, confidentiality, and security of the information entrusted to us. This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices and rights available to you. Our approach to privacy reflects our values, our partnership philosophy, and our responsibility to the people and communities we serve.

1. Information We Collect

Vault89 collects only the information necessary to support the services we provide. We do not collect or store personally identifiable information unless explicitly required within a contractual agreement and provided by an authorized representative. We do not accept or store protected health information.

Information we may collect includes:

  • Non-proprietary organizational information shared voluntarily

  • Operational or programmatic documents relevant to the defined scope of work

  • High-level business insights shared in meetings or planning conversations

  • Non-identifying or aggregated data used to understand systems or impact

  • Website or communication information such as inquiry submissions

We do not intentionally collect sensitive information such as Social Security numbers, personal health data, clinical records, or confidential personnel information unrelated to the engagement.

2. How Information Is Used

Vault89 uses information only for the purposes for which it is provided and always with the permission of the organization. We collect and use non-proprietary and non-identifying data to better understand organizational context, to support the work we are engaged in, and to strengthen our understanding of broader social-impact patterns.

Information may be used for the following purposes:

  • Understanding organizational needs, context, and goals

  • Conducting assessments, strategic planning, or operational analysis

  • Supporting leadership development, team alignment, or culture improvement

  • Developing deliverables defined in the scope of work

  • Identifying trends, challenges, or opportunities that inform our social-impact ecosystem

  • Improving the quality and relevance of our services

  • Maintaining communication throughout the engagement

Vault89 does not request or store personally identifiable information or protected health information, and no identifying data from participants or minors is used in any analysis.

Information is never used outside the boundaries of the contractual scope or without your approval. We do not sell, trade, or lease information for marketing, investment evaluation, or external distribution without explicit permission from the organization.

3. Information We Do Not Request or Store

Vault89 does not request or store:

  • Personally identifiable information from individuals served by your organization

  • Protected health information regulated by HIPAA

  • Clinical, behavioral, or therapeutic records

  • Identifiable information from minors

  • Personnel files or internal records unrelated to the scope

If such information is provided unintentionally, Vault89 will delete it promptly and notify the organization.

4. How We Protect Information

Vault89 uses a dual-secure data protection system that includes:

  • A safeguarded internal storage environment

  • Encrypted Amazon Cloud services

  • Access restricted to essential project team members

  • Confidentiality agreements for all staff and collaborators

  • Data-handling practices that reflect state and federal guidelines

  • Regular internal security reviews

These measures ensure that all information remains secure and is used only for its intended purpose.

5. Information Sharing with Partners

Vault89 does not share your information with outside partners, investors, subcontractors, or affiliates unless you have provided written authorization. If collaboration with external parties is part of the engagement, sharing protocols will be clearly outlined in the contract.

We do not share information with advertisers or data brokers.

6. Your Choices and Rights

You have the right to:

  • Ask what information Vault89 holds

  • Request correction of inaccurate information

  • Request deletion of information

  • Limit the information you share to only what is necessary

  • Decline external sharing of information

Vault89 will honor these rights within the limits of legal and contractual obligations.

7. Website and Communication Privacy

When you visit the Vault89 website or contact us electronically, we may collect non-identifying information for purposes such as:

  • Responding to inquiries

  • Improving communication and engagement

  • Understanding general site usage

We do not use targeted advertising or persistent tracking.

8. Children’s Privacy

Vault89 works with organizations, schools, community groups, and programs that serve individuals under the age of 18. Our involvement is always through the organization and not directly with minors in a way that requires collecting or storing personal information.

Vault89 does not request, collect, or store:

  • Personally identifiable information from minors

  • Protected health information related to minors

  • Education records governed by FERPA

  • Clinical or behavioral information

  • Sensitive participant-level data of any kind

All youth-related data must be shared in aggregated, anonymized, or non-identifying form by authorized organizational representatives and must comply with applicable laws such as COPPA and FERPA.

If Vault89 becomes aware that identifiable information about a minor has been shared unintentionally, we will delete it immediately and notify the organization.

Vault89’s work with youth focuses on program support, culture-building, leadership alignment, and organizational outcomes, not on collecting or analyzing personal data from minors.


9. Youth Engagement and Safeguarding Statement

Vault89 is committed to supporting organizations that serve youth in safe, ethical, and developmentally appropriate ways. When our work involves environments or programs that include individuals under 18, our role is limited to organizational support, staff guidance, strategic planning, and systems-level improvement.

Our safeguarding commitments include:

  • Respecting the privacy and dignity of all youth

  • Ensuring that all youth-related information remains non-identifying and appropriate

  • Following all safety and privacy guidelines set by the partnering organization

  • Requiring that any youth-facing interaction occurs in the presence of authorized staff and within established organizational policies

  • All youth-related engagement is conducted through and alongside responsible organizational leadership.

10. Updates to This Privacy Policy

Vault89 may update this Privacy Policy to reflect changes in our practices, legal requirements, or service offerings. The most recent version will always be available on our website.

11. Contact Us

If you have questions about this Privacy Policy or how Vault89 protects information, please contact us: Contact@Vault89.com